Full Display Proposal Form - Campus Environment Standing Committee

Campus Environment Standing Committee

Display Proposal Process

Any and all proposals for the creation of long-term or permanent displays in public spaces require consultation, review, and final written approval by the CEC before moving forward with the project. Any UMW faculty, staff, and student may submit a Full Display Proposal Form if the planned display is in final stages and display components such as images, text, funding, and departmental/leadership permissions have been or completed. If your project incorporates a design component, this would also require approval from the University Communications Design Services division.

Due to the nature of a project requiring funding or budget approvals, if a student is a part of or leading the project, they may submit a Full Display Proposal Form if they have received written documentation, funding, and support from a department, academic advisor, or administrative office.

Once you complete this form, the CEC will contact you via email communication within 10 business days of receipt. The proposal will be reviewed for completeness and to determine if the display’s proposed content or location requires approvals from other UMW offices, departments, or administrators. Incomplete proposals or those requiring such approval will be returned to the proposer with encouragement to address these issues and resubmit.

Fill out the below form when all planned display components such as images, text, permissions, location, funding source(s), etc. have been drafted or completed. For questions when filling out this form, please contact the Campus Environment Committee at campusenvir@umw.edu.

Full Display Proposal Form

Display Proposal Introduction
Brief Description of Project * Required
Provide a brief description of the proposed display including the topic, people who will be represented, the placement/location, the display medium, why this topic/people should be represented by a public, long-term or permanent display.
Contact Information
Name * Required
First Last
Email * Required
Phone
Additional People/Departments Involved
Please list any additional people or departments involved in the creation of this display proposal.
Display Details/Information
Please provide the following information with as much detail as possible regarding your proposed display.
Type of Display * Required
Ex: framed artwork, posters, hanging, other media, etc.
Location * Required
The display’s proposed location including the campus, building, or exterior location on campus. Provide the floor or room number if relevant.
Display Dimensions * Required
Provide the approximate dimensions of the display. Be specific.
Display Permanence * Required
Will the display be permanent (existing longer than 5 years) or long term (existing more than 1 year but less than 5 years)?
- Long Term (1-5 Years)
- Permanent (5+ Years)
Pictures/Images of Artwork * Required
Upload pictures or images of the artwork to be displayed.
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Max. file size: 2 MB.
Estimated Cost * Required
Estimated total cost of the display (labor, parts, materials, etc.)
Funding Source * Required
You should have identified your funding source for this project. What is your source(s) of funds to be used for this display?
Timetable * Required
Include dates and timeline of when the artwork will be displayed and for how long.
Sources for Display * Required
Please list any sources of imagery/artifacts, narrative, research material, etc. for the display.
Represented Individual(s) Permission (if applicable)
Please provide documentation and evidence that individuals represented in the display have given their express permission to be included. Append this evidence in the attachments section of this form.
Evidence of Stakeholder Approval * Required
Please provide documentation and evidence that departments, offices, or individuals with reasonable interest in the display’s proposed location or content have been invited to participate in the project and have approved of the display’s location and content. Append this evidence in the attachments section of this form.
Evidence Attachments * Required
Use this section to attach any evidence/documentation that you received permission from the individuals to be depicted in the display, if applicable, and evidence of approval from other University and community stakeholders of the location and content of the proposed display.
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Max. file size: 2 MB.
Detailed Proposal Questions
Please respond to the following questions in as great detail as possible for the Committee to better understand your proposed display.
Provide a detailed description of the display's content, themes, and medium. If available, provide sample images, narrative text, or other elements of display in the attachments section to follow. * Required
Provide evidence that the group or individuals involved in creating this display have the skill and knowledge (artistic, historical, biographic, etc.) required to create a professional quality display. * Required
How will this display contribute to a welcoming campus environment that encourages equity, diversity, and inclusion? * Required
Describe what efforts will be made to ensure the display contents are accessible (ex: providing alt text, a QR code, etc.). * Required
Please contact the Office of Disability Resources for any assistance needed with making displays accessible.
How can the Campus Environment Committee provide assistance to you/your group to execute your display idea?
Attachments
Attachments
Please include any and all other attachments needed for the Campus Environment Committee to better understand your display proposal for review. This can include images included in the display, sample research material, additional evidence of required permissions, sketches of the display, etc.
Drop files here or

Max. file size: 2 MB.
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